PK 07/3
Minutes of first project meeting
Bundle’s day
No. 1/ 2014



Date          : 6 September 2014
Time          : 11.00 am
Venue       : Room Discussion, UTHM library
Attendance:
1.    Mr. Berhanuddin bin Mohd Salleh (Chairperson)
2.    Noor Afida Zunaiza Binti Hj. Janjam    
3.    Sharifah Fazrina Binti Syed Othman     
4.    Siti Salmah Binti Mohd Maaroof                      
5.    Asmah Laili Binti Sa’don                                  
6.    Siti Alizah Binti Ahmad
7.    Zainora Binti Baisar
8.    Azizah Binti Asar                                                          



1.    OPENING ADRESS BY THE CHAIRPERSON

1.1-       The chairperson welcomed everyone present.
1.2-       Project leader will conducts this project. So, the planningmust be reliable and realistic.
1.3-       The chairperson informed that purpose of the day’s  meeting was to discuss about a  project  for this semester.
1.4-       This project must be done before end of this semester.
1.5-       All group leaders were told that the class representative would chair the next meeting.
2  
2.       PROJECT
2.1  -   Topic of project
2.1.1        The chairperson ask the group members to discuss about the project planning which will combine the committee and students.
2.1.2        Puan Siti Alizah suggested to have a canteen day.
2.1.3        Puan Azizah also suggested endorsed the convering of recycling day.
2.1.4        Puan Zainora suggested a bundle’s day.  Pn. Sh. Fazrina  seconded the motion.
2.1.5        Finally, the committee decided to make a bundle’ day because of its profit and lowest capital than others.

2.2-     DATE AND TIME
2.2.1     The chairperson asked everyone  an appropriate date to deliverthe project.
2.2.2     Pn Sh Fazrina proposed to organize the project between 1st November to 8th
             November  2014  which will be on Saturday. She explained that it would be good
             date since it is the time for Co-curriculum  activities and therefore would not
             disturb teaching and learning process.
2.2.3     Pn Asmah  Laili recommended that the project should be conduct during the
             schooling  hours because this project is not include in extra yearly  co-curricular     
             calendar. Pn Siti Alizah seconded the motion.
2.2.4     The group members wish that the committee agreed to carry out the project during schooling hours.
2.2.5     Pn Afida asked for the appropriate date to implement the project
2.2.6     Pn Alizah proposed  on 16th November 2014 as the date and all the committee
             had no obejctions.
2.2.8     Pn Afida suggested general overview of the project :

Date        : 16th November 2014 ( Sunday )
Time       : 9.00 a.m -  12.00  p.m
Venue     : Canteen SRAB Kluang

2.2.9      All the committee agreed with that.
      
2.3   SUB COMMITTEE

2.3.1             The chairperson suggested that several sub committees be formed and that a chairperson be appointed to head each of the sub committees.
2.3.2             The meeting discussed the appointment of  committees.
2.3.3             The meeting agreed to the appointment of committee members as follows:  
              
               Chairman                  :Noor Afida Zunaida Binti Hj. Janjam    
               Vice Chairman         :Sharifah Fazrina Binti Syed Othman      
               Secretary                  :Siti Salmah Binti Mohd  Maaroof                       
               Treasurer                  :Asmah Laili Binti Sa’don                        
               Participants               :Siti Alizah Binti Ahmad
               Promotion                 :Zainora Binti Baisar
               Protocol                    :Azizah Binti Asar

2.3.4           All the committee agreed with the appointment.
2.3.5           Secretary will  create the letter for the  students  who want to participate
            especially students from  Level 2.

3.     OTHER MATTERS
3.1  The chairperson reminded the group leaders to inform their group members that then  project proposal must be present on next meeting.
3.2  Chairman suggested  the committee focus for this project and try to inform parents, comunity and students. Promote this project to get at least 5 booth of participants.

4.     CONCLUSIONS


4.1   The chairperson summarized the meeting starting that sub committee duty paperwork was done by successfully.
4.2   Pn. Afida hope  all of committee can cooperate and help each other to achieve the objectives of the project bundle’s day.
4.2   Pn. Afida also hoped that each committee can carry out assigned responsibilities.     
4.3   The committee was informed that the next meeting would be held two weeks from now.
4.4   The meeting was adjourned at 12.00 pm.


Prepared by                                                                                              Checked by,


..........................................………                                           ……...............................……….
(Siti Salmah Mohd Maarof )                                                  (Noor Afida Zunaida Binti Hj. Janjam)   Secretary  of Bundle’s day project                                               Chairman of Bundle’ s day project
                                                                                                

                                                          

verified by

.................................................. ......
(PM DR BERHANUDIN BIN MOHD SALLEH)
Chairperson.

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